Multilingual Virtual Agent Concierge Service

• Location : North America
• Size : ~5000 employees
• Industry : Public Sector, Government

Problem Context

The client is one of the top 10 most populous city in the United States, with over 1.3 million residents. On a monthly basis, the City Department receive 300,000 queries from residents in English as well as Spanish. These topics range from 311 requests to COVID assistance as well as information on city service hours.

311 requests, which make up roughly 50,000 requests per month, involve the residents having to create a service request based on their issue type, or check the status of an existing request. Since queries were asked in English and Spanish, representatives had to be trained to handle queries in both languages. This led to increased effort and cost for the city. Additionally, due to restricted contact hours, representatives were unable to respond to resident queries outside business hours and every time a resident was connected to a new representative, they had to repeat the details of their previous conversations.

Providing immediate assistance for urgent queries was a challenge due to the limitations on live agent assistance, especially during the unfortunate pandemic. This led to longer wait times and frustrated residents. Therefore, the client wanted to better address resident queries and reduce the workload of its representatives by transforming the experience of their residents using a Virtual Agent.